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Careers >> Marketing Coordinator / Proposal Coordinator
Marketing Coordinator / Proposal Coordinator
Summary
Title:Marketing Coordinator / Proposal Coordinator
ID:1800
Graycor Company:Graycor Services
Location:Oakbrook Terrace, IL
Job Function:Marketing
Description

RESPONSIBILITIES

  • Support proposal efforts and related collateral.
  • Analyze RFQ requirements and identify and coordinate all internal and external resources required for completion.
  • Ensure the accuracy, consistency and compliance of RFQ documents per client requirements.
  • Update and maintain qualification packages.
  • Create project sheets and team resumes for proposal responses.
  • Maintain an award tracking list including deadlines and submission requirements.
  • Collaborate with the project teams to produce industry award submissions.
  • Manages and maintains marketing data in CRM system (project and resumes data).
  • Update and manage digital assets in OpenAsset.
  • Manages website project information.
  • Manages qualifications on third party vendor sites.
  • May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing.

 

POSITION REQUIREMENTS

  • Associate or bachelor’s degree in marketing or other relevant discipline required.
  • 5+ years of experience providing proposal coordination and marketing support in the A/E/C industry is a plus.
  • Proficiency in the following software programs:
    • Microsoft Office (Word, PowerPoint, Excel, Access, Publisher), required.
    • Adobe Creative Suite (InDesign, Acrobat, Photoshop, Illustrator), required.
    • Customer Relationship Management (Salesforce preferred)
    • Social media management software
  • Proven skills for design, imagery, video, infographics, and other graphic design elements.
  • Excellent written and verbal communication skills.
  • Strong proof reading and editing skills.
  • Self-motivated and able to work independently while also functioning well within a team environment.
  • Knowledge of the AEC industry, including terminology, project types, and industry trends.
  • Ability to prioritize and effectively manage time in a fast-paced environment.
  • Strong attention to detail, keen organization skills and the ability to effectively handle competing priorities and tight deadlines.
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We are proud to offer the following benefits.
Graycor understands that our employees are the heart of our business. Our benefits are designed to ensure the health and wellness of our employees and their families by providing the necessary means to achieve personal, financial, and professional fulfillment.
Retirement + Income Protection
  • Safe Harbor 401(k) matching
  • Profit sharing
  • Basic and voluntary life insurance
  • Short and long-term disability insurance
  • Voluntary accident and critical illness coverage
Health, Wellness, + Work/Life Balance
  • Healthcare insurance, including comprehensive medical, Rx, vision and dental
  • Flexible spending and health savings accounts
  • Paid vacation, personal/sick leave and holidays
  • Paid parental leave
  • Remote work options for certain positions
  • Potential to earn up to $950 in wellness incentives
  • Free confidential health screenings
  • Online employee assistance program and mental health resources
Travel Benefits

Graycor’s travel benefits are designed to create fair and equitable compensation for employees who are assigned to out-of-town projects. We offer:

  • Weekly subsistence allowance
  • Return home travel allowance
  • Travel incentive bonus based on time spent on a project
And More...
  • Project-based incentive program
  • Frequent feedback and career coaching
  • Ongoing learning and development opportunities
  • Tuition reimbursement
  • Employee referral bonus program (up to $6,000 per referral)
  • Optional ID theft and legal services coverage
  • Pet insurance
  • Company team building and social events (Tough Mudder, Bike Ride to the Beach, 5Ks, golf outings)

It has been brought to our attention that there have been instances of fraudulent job offers, purporting to be from the Graycor family of companies.

Recruitment fraud is a sophisticated scam offering fake job opportunities to job seekers. This type of fraud is normally carried out through online services such as false websites, or through fake e-mails claiming to be from the company. The fraudsters often request recipients to provide sensitive personal information, financial information, and/or to make payments as part of their fake recruiting process.

Please note that our application process is as follows:

  • Graycor applicants are required to apply for jobs through our Careers page
  • Fraudulent job offers often ask for financial or personal information early in the process. Graycor does not ask for any financial commitment or contribution from a candidate at any stage of the recruitment process.
  • A fraudulent offer may ask you to book travel through a certain travel agency with the promise to reimburse travel costs. During our interview process, a Graycor representative will book travel for you.
  • All job offers are delivered by an internal Graycor representative.

Graycor has no responsibility for fraudulent offers and advises candidates to follow the guidance provided above. If you have any questions about the authenticity of our recruitment process or an offer that you have received, please contact us by email at hr@graycor.com.

If you have provided monies or other sensitive personal information and suspect you are the victim of fraud, please contact your local authorities or the Federal Trade Commission at 1-877-382-4357 or online at ftc.gov/complaint.

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